Three Free Sample Donation Letters

Writing a good donation letter can be the very heart of your fundraising campaign. Whether you are trying to raise money for your church or you want restaurants to donate gift cards for your school silent auction, a good letter soliciting donations for a cause may be the key to reaching your goal. To offer some inspiration, here are three free sample donation letters:


To An Individual:

Dear {Name},

In November, I will join hundreds of others for a 5 mile walk as part of the Walk for Pancreatic Cancer. This event raises money for valuable research for Pancreatic Cancer. The goal for the event is to raise money and awareness about this disease.

I am writing you to ask you for your support. I know what it is like to be personally touched by Pancreatic Cancer. My aunt is currently struggling with this disease and I will be participating in this walk in her honor. I have enclosed a brochure that will give you more information about this charity walk. My goal is to raise $3000.

Thank you for taking the time to learn more about my efforts to help end this disease.





To A Restaurant:


Dear {Owner},

 My family and I love eating at your restaurant, Italian Restaurant. We recently celebrated our tenth wedding anniversary there. It’s a great place for dates and special occasions, and I always recommend it to friends.

Recently, I was given the responsibility of finding silent auction gift cards for my daughters’ school band. The funds generated for the silent auction will help pay for field trips for middle school band classes, new instruments, and new sheet music.

We would be thrilled if you donated a gift card from Italian Restaurant. I know it would generate a lot of bids and would be great publicity for your restaurant. You will also receive free advertising in the school band parent newsletter.

I will give you a call to follow up next week, however please don’t hesitate to get in touch with me sooner. My phone number is {number}. Thank you for your time and support.





Asking a Business for Services:


Dear {Owner},

I admire your philanthropic work at the Acme Water Company. Your reputation for community involvement is stellar and I know that you are concerned about the education of children.

Recently, I have been put in charge of the school bazaar which will work to raise funds for new library books and school supplies for Miller School. I am writing to ask for your support in the form of bottled water for our event.

The bazaar will be held outside in May and I know that your bottled waters would be appreciated. Also, it will be great publicity for your company. We would appreciate any help that you can offer, in the form of water or monetary donations.

Please feel free to contact me with any questions and thank you for your support,