Charity auctions can be a great way to raise money for your organization and can be a great strategy from a PR standpoint. A major event like this can raise awareness of your cause and draw a huge crowd and of course you can raise much needed funds for your non-profit. There are some steps to take when organizing an auction. Here are some steps to take that will teach you how to run a charity auction:
1. Find your donors. Obviously, you will need goods and services to auction off, so start making the rounds to friends, family, co-workers and local businesses. Make the cause for your cause and ask them to donate goods and services.
2. Make an inventory list. Take stock of what you end up with and place a value on each of the items or services. Then keep track of all of this somewhere safe.
3. Assign each item a number and then come up with a bidding process. Bid tracking sheets are a great idea. There are free samples that you can use online or create your own template to use.
4. Find people to help. You’ll need volunteers who can help you run the auction, explain the process to bidders, and of course purchase supplies for your event.
5. Spread the word. Post flyers in public common areas, go door to door, and post the news on Facebook. However you can, advertise your auction to the public to drive traffic to your event. Ask sponsors if there is some way to advertise in their building, company newsletter, or in any other way.
6. Make a list and check it twice. Make a full list of all of the supplies that you will need to run the event and then a list of tasks that need to be done before, during, and after the event.